For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest operations team so your client only ever sees one team.For wedding and event planners
The guest operations team planners call in
RSVP calling, hotel desks, shadows and a full fleet for your events, run to your brief, your timeline and your standards. Your client sees one joined-up event.
- 10,000+ RSVPsmanaged for weddings and events
- 150+ vehiclesand 40+ chauffeurs on call
- Multilingual teamsEnglish, Hindi and Kannada
Event companies and brands
- Weddink
- Zest
Hotels and venues
- JW Marriott
- Padmaja Palm Groves
What you can hand over
The guest side, run for you
Take one service for one event, or hand over the whole guest operation. Each is scoped and priced on its own.
RSVP and guest lists
Invitations, responses per function, follow-up calls, travel details and rooming lists. Premium RSVP
Hotel hospitality desks
Desk teams, check-in and check-out staff and welcome hosts for the length of the stay. Hospitality
Shadows and guest assistance
Bride, groom and guest shadows, plus a team for directions, luggage and last-minute needs.
Transfers and shuttles
Airport pick-ups by flight, venue shuttle loops and VIP cars, tracked in real time. Logistics
Wedding entries
Vintage and luxury cars for the couple’s entry and the baraat, timed with your run sheet.
Hampers and set-up
Welcome kits placed in rooms, and stages or photo walls built to your design. Hampers · Stage
How it works
Your lead talks to our lead.
Two named people, one plan. Vendors, the venue and your client hear one timeline, not two.
Brief
Share the run sheet, guest list format, venues and the parts you want to hand over.
Plan
Staffing, rooming and fleet plans, with an itemised quote for your client’s budget.
Run
Our lead on site reports to yours, with live updates on arrivals and vehicles.
Wrap-up
Final numbers and a debrief with your team after the last departure.
Why planners work with us
Built for the weekends your team can’t stretch to
Scale on peak weekends
RSVP callers, hospitality staff and 150+ vehicles when three events land at once.
One named lead
A single point of contact for your team, the venue and every guest-side vendor.
Itemised pricing
A line for every service, easy to build into your client’s budget.
Trained, groomed teams
Professional, punctual and multilingual, experienced across weddings and corporate events.
The team was brilliant and took up tasks without any hesitation. Looking forward to many more collabs.
Insights
Reading for planners
For plannersOutsourcing guest management: a guide for plannersWhat to hand over, what to keep, and how to brief a guest operations team so your client only ever sees one team.
RSVPHow to manage RSVPs for a multi-day Indian weddingTrack every function separately, call the guests who stay silent, and let one list feed the rooms, the cars and the caterer.
HospitalityThe wedding hospitality desk: roles and checklistWho staffs the desk, what shadows actually do, and the checklist we run before the first guest walks into the lobby.Questions
Planners ask us
Anything else? Call +91 91084 25242, WhatsApp us, or write to contact@pib.events.
Can you work to our brief and our standards?
Yes. We work from your run sheet, your design and your timeline, and coordinate through your team. How our team is introduced to your client is agreed with you before the event.
Can you take on just part of an event?
Yes. RSVP calling for one wedding, a hotel desk for one weekend or the fleet on its own. Every service is scoped and priced separately.
How do you price for planners?
Line by line, per service, so you can build each part into your client's budget. Nothing is bundled and nothing is hidden inside a package.
How quickly can you respond to a brief?
Our team replies within a day, and sends an itemised proposal within 48 hours of the scoping call.
Which cities can you cover?
Bengaluru and Hyderabad are our hubs, and we work across India and abroad. Our leads travel with the event and brief the local fleet and venue staff on your plan.
Bring us in on your next event.
Send the date, the city, the guest count and what you want to hand over. Our team replies within a day.
A named lead owns your event. Itemised, never packaged.